Privacy Policy
Evocation Photography ("we", "us", or "our") operates www.evocationphotography.com (the "Site"). This Privacy Policy outlines how we collect, use, and safeguard personal data, particularly in relation to photography service contracts.
1. Information We Collect
We collect personal data that you provide voluntarily through:
Service Bookings: When you enter into a photography service contract with us, such as the "Photography Service Contract", we collect your full name, address, phone number, email address, event details (e.g., wedding date, venue), and payment information.
Communications: Any information you provide via email, phone, or the contact forms on our website.
Event Images: Photographs or videos taken during your event, which may include images of individuals attending your event.
2. How We Use Your Data
We use your personal data to:
Fulfil Service Contracts: To provide photography services as agreed, including event coverage, editing, and delivery of final images.
Process Payments: To invoice you for services rendered and securely process payments.
Deliver Products: To deliver your photographs and albums, whether digitally via online galleries (e.g., Pic-Time) or in physical format.
Communicate Regarding Services: To correspond with you about your booking, event details, or other service-related matters.
Promotional Use: With your permission, we may use select images for marketing and advertising purposes, including portfolios on our website or social media.
3. Legal Basis for Processing
We process your data under the following legal bases:
Contractual Obligations: We process your personal data as necessary to fulfil our obligations under our Photography Service Contract.
Legitimate Interests: We may use your data for internal business purposes, such as improving our services or resolving disputes.
Consent: For promotional purposes, including the use of your images in marketing, we will seek your explicit consent.
4. Sharing Your Data
We do not sell your personal data to third parties. However, we may share your data in the following situations:
Service Providers: We may share data with trusted third-party service providers involved in delivering our services, such as online galleries (e.g., Pic-Time), payment processors, and album printers.
Legal Obligations: We may disclose your data if required to comply with legal obligations or in response to lawful requests from public authorities, including national security or law enforcement requirements.
5. Image Usage and Copyright
As per our Photography Service Contract, the Photographer retains the copyright to all images, but grants the Client a licence to use the images for personal or business purposes as specified in the contract.
You are granted a royalty-free, exclusive, perpetual worldwide licence to use the photographs for the stated purpose, once full payment for services has been made.
Images may not be used prior to full payment, and any permission for pre-payment use will be revoked if payment is not made by the due date.
The Photographer reserves the right to use images for advertising, display, or promotional purposes, unless otherwise stated in the contract.
6. Data Security
We take appropriate technical and organisational measures to safeguard your personal information and images. This includes:
Secure Storage: Storing contracts, invoices, and images securely in both digital and physical formats.
Encryption: Ensuring that sensitive information, such as payment data, is encrypted during transmission.
Access Control: Limiting access to your data to authorised personnel only.
7. Data Retention
We retain your personal data for as long as necessary to fulfil the purposes for which it was collected, including:
Contract Fulfilment: Retaining records until the contract is fulfilled, all images have been delivered, and any potential disputes have been resolved.
Legal Compliance: Retaining data to comply with legal obligations, such as tax and accounting regulations.
8. Your Rights
You have the following rights regarding your personal data:
Access: You may request access to the personal data we hold about you.
Correction: You can request that we correct any inaccurate or incomplete data.
Deletion: You may request the deletion of your personal data, subject to certain conditions, such as ongoing contractual obligations.
Portability: You can request a copy of your data in a structured, commonly used, and machine-readable format.
Objection: You have the right to object to certain uses of your data, such as for direct marketing purposes.
Withdraw Consent: Where we rely on your consent to process your data, you may withdraw this consent at any time.
9. Cookies and Tracking
Our Site uses cookies and similar tracking technologies to enhance your experience and help us analyse traffic. You can manage your cookie preferences through your browser settings.
10. Data Breaches
In the unlikely event of a data breach, we will notify affected individuals and the relevant regulatory authorities where legally required, in compliance with applicable data protection laws.
11. Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on our website with the updated date.
12. Contact Us
If you have any questions or concerns about your personal data or this Privacy Policy, please contact us at:
Evocation Photography
Phone: 07904398248
Email: Evocationpro@gmail.com
Website: www.evocationphotography.com